US business communication is casual, direct, and value-focused. Not formal, not verbose, not overly polite.
| ❌ Sounds Foreign | ✓ Sounds American |
|---|---|
| Dear Sir/Madam | Hey [Name] |
| I hope this email finds you well | [Just skip pleasantries] |
| I would like to kindly request | Quick question — |
| Please do the needful | Let me know if you need anything |
| Awaiting your favorable response | Talk soon? |
| I am very interested in... | [Lead with value, not interest] |
| Thanking you in advance | Thanks! |
| Yours faithfully | Best, [Name] |
Use this prompt to rewrite any outreach in proper US tone:
Rewrite this outreach message for a US business audience. Requirements: - Write like a 28-year-old marketing professional from Austin, Texas - Casual but competent tone (not salesy, not stiff) - Short sentences. One idea per sentence. - No filler phrases ("I hope this finds you well", "I wanted to reach out") - Start with value or observation, not introduction - Use contractions (I'm, you're, it's, won't, can't) - Em dashes — like this — instead of semicolons - "Hey" not "Dear", "Thanks" not "Thank you kindly" - End with soft CTA, not desperate ask - Max 4-5 short paragraphs - Read it out loud — if it sounds robotic, rewrite it Original message: [PASTE YOUR MESSAGE] Rewrite it now.
This one nails the warm, approachable American tone:
Rewrite this email to sound: - Somewhat thoughtful, maybe even a little fun - Casual but still professional — like a 1:1 live conversation - Like someone ~23 years old from the U.S. Midwest - Very human - If relevant, write from the perspective of someone who has 10+ years of experience in paid ads The goal: Sound like a real person having a real conversation, not a sales robot or formal business letter. Original message: [PASTE YOUR MESSAGE] Rewrite it now.
Write a cold email to a marketing director at [COMPANY TYPE]. I noticed [SPECIFIC OBSERVATION about their ads/website/marketing]. The email should: - Open with the observation (no intro about me) - Mention one specific thing I'd do differently - Reference a similar result I achieved: [YOUR RESULT] - Ask a soft question, not pitch a call - Sign off casually - 60-80 words max
Write a cold email to [NAME] at [COMPANY]. They just started running [PLATFORM] ads based on ad library data. The email should: - Acknowledge they're new to paid ads (without being condescending) - Mention one common early mistake and how to avoid it - Offer a specific, no-strings resource (not a sales call) - Feel helpful, not salesy - American casual tone - Under 75 words
Write a cold email to [NAME]. I analyzed their Google Ads and found [SPECIFIC ISSUE - e.g., broad match keywords bleeding budget, no negative keywords, poor ad copy]. The email should: - Lead with "Noticed something in your ads" (curiosity hook) - Explain the issue in one sentence - Estimate the impact ("probably costing you $X/month") - Offer to share full findings if interested - No pitch, no call request in first email - Sound like a peer, not a vendor - 70 words max
Write a LinkedIn connection request note (under 300 characters) to [TITLE] at [COMPANY]. I want to connect because [REASON - same industry, liked their post, mutual connection]. Rules: - No pitch - No "I'd love to connect" (they know that, you're sending a connection request) - Reference something specific about them - Casual American tone